How much will eSignature actually cost you per year?
Enter four numbers — users, annual volume, HIPAA, document creation — and the calculator picks the cheapest valid plan for each major platform: DocuSign, SignNow, PandaDoc, Dropbox Sign, Sign.Plus, CocoSign. Every price is verified against the vendor's official pricing page. No data leaves your browser.
How many people on your team will send documents for signature.
Total signature requests per year across the whole team.
| Platform | Plan | Annual cost | Verdict |
|---|
Step-by-step guide
- 1
Enter your users
How many people on your team will send documents for signature. Solo users, small teams, and 50+ orgs all calculate cleanly.
- 2
Enter your annual volume
Total signature requests per year across the whole team — not per user. The calculator handles per-user math against each platform's caps automatically.
- 3
Tick what you need
HIPAA + BAA, document creation (proposals/contracts), eIDAS QES (EU compliance), or FedRAMP (US federal). Leave them off if you don't need them.
- 4
Compare the table
Each platform shows the cheapest valid plan for your scenario, the annual cost in USD, and a fits/doesn't-fit verdict. The cheapest valid pick is highlighted.
Why use this tool
Grounded in verified pricing
Every plan price is verified against the vendor's official pricing page. No invented numbers, no marketing fluff.
Models real caps
DocuSign's 100-envelope-per-user-per-year cap. SignNow's 100-invite workspace cap pushing to Site License at $1.50/invite. PandaDoc Free's 60-document limit. The calculator handles all of them.
Compliance-aware
Need HIPAA? FedRAMP? Native eIDAS QES? The calculator filters out platforms that cannot serve regulated workflows and steers you to those that can.
Honest about custom pricing
When a platform is custom-priced (DocuSign Enhanced, PandaDoc Enterprise, Dropbox Sign Premium), we say so rather than fabricating a number.
No data uploaded
The calculator runs entirely in your browser. We do not see your team size, your volume, or your shortlist. Closing the tab discards everything.
Updated quarterly
Vendor pricing shifts. We re-verify the published rates each quarter and timestamp them so you know how fresh each number is. Cross-check on the vendor page before signing a contract.
Common use cases
Renewal coming up — is it time to switch?
Run your current scenario through the calculator. If a competing platform comes in materially cheaper at the same compliance ceiling, that is the negotiation lever (or the trigger to migrate).
New team, picking a default platform
Five-person services firm sending 50 contracts per year? The calculator will show SignNow Business at $96/year crushing the per-user alternatives. Twenty-person sales team with custom proposals? PandaDoc Business comes out ahead.
Volume jumped, need to reforecast
Plug in your projected volume for the next year. SignNow's 100-invite cap, DocuSign's 100-envelope cap, and PandaDoc Free's 60-document limit all kick in at predictable thresholds — better to see them now than at renewal.
Compliance scope changed
Healthcare or life sciences requirement just landed? Toggle HIPAA on. The calculator drops platforms that cannot serve and shows you the cheapest path (typically Dropbox Sign Premium or SignNow Site License).
Procurement asking for cost comparison
Drop the calculator output into a procurement memo or vendor evaluation grid. Every annual cost is reproducible from public pricing pages — auditable, not vendor-supplied.
Sales team scaling fast
Going from 5 to 25 reps changes per-user math dramatically. SignNow's flat workspace becomes inferior to per-user unlimited models. Re-run the calculator before approving a multi-year contract.
When the calculator is enough — and when you need to talk to vendor sales
The calculator gives you a defensible per-platform annual cost in seconds, grounded in published pricing. That is enough for most procurement decisions in the SMB and lower mid-market range.
It is not enough when:
- You need a custom-priced tier (DocuSign Enhanced, PandaDoc Enterprise, Dropbox Sign Premium, SignNow Site License at scale). The calculator shows "custom" for those — get a real quote from sales, then compare against the calculator's baseline.
- You qualify for vendor discounts (annual prepay, multi-year, non-profit, education). Public pricing is the list price, not the floor. Sales teams routinely discount 10–30% for committed contracts.
- You need contract terms beyond price — SLA, support response time, data residency, termination clauses, security questionnaire responses. None of that is on the public pricing page.
- Your scenario is unusual — extreme volume, multiple subsidiaries, mixed compliance (HIPAA in some workspaces, not others). The calculator assumes a single coherent scenario; sales can structure a hybrid contract.
Use the calculator to anchor the conversation. Public pricing as your floor; vendor quote as your test. If the vendor cannot match or beat the calculator output without losing features, the next platform on the list probably can.
Honest limitations
- ! Pricing is annual-billing list price in USD, last verified against vendor pages. Monthly billing is typically 25–40% higher; non-USD billing varies by region.
- ! Volume discounts on SignNow Site License are not modeled — large-volume buyers should expect material discounts beyond the $1.50/invite sticker.
- ! PandaDoc Business assumes the editor is being used. If you do not need document creation, our Starter calculation often beats it.
- ! Dropbox Sign Premium is custom-priced (typically $40–80/user/month per our research). The calculator returns "custom" rather than a fabricated midpoint.
- ! No localization of pricing — all USD. Sign.Plus, SignNow, PandaDoc, Dropbox Sign, and DocuSign all bill in USD as their default currency in the regions we cover.
- ! No discounting for prepay, non-profit, education, or multi-year commitments. List price only.
Ready to dive deeper into the platform that won?
The calculator is a starting point. Our editorial reviews go deep on each platform — five-category scoring, screenshots, signer-flow timing, compliance documentation, and editor verdicts. Read the review for whichever platform came out cheapest before committing.
Read editorial reviews →Frequently asked questions
How accurate is the calculator?
Is my data uploaded?
Why is some output marked "custom-priced"?
Why does Sign.Plus often look cheap for EU/Swiss buyers?
Why does SignNow show $96/year for some scenarios?
How do I check the math myself?
Should I use the cheapest result?
Are non-USD prices supported?
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